CPRD Minutes

COLSTRIP PARK AND RECREATION DISTRICT

REGULAR JUNE 2015 BOARD METING

HELD JUNE 30, 2015 AT 6:00 PM

AT THE COMMUNITY CENTER MEETING ROOM

 

 

BOARD MEMBERS PRESENT:

PRESENT: Bill Neumiller, Cathy Frank (6:19), Amanda Burton, Patty Dunn, Mark Ator (6:30), Terry Currier and Gary Parry

 

ABSENT:

 

OTHERS PRESENT:

Liz Dudley and Rick Harbin

 

CALL TO ORDER:

President Bill Neumiller called the meeting to order at 6:04 p.m. The Board and attendees said the pledge of allegiance to the flag of the United States of America.

 

MAY REGULAR BOARD MEETING MINUTES AND COMMITTEE MEETING MINUTES:

The Board reviewed the regular May Board meeting minutes held on May 27, 2015 .The board also reviewed the June claims. A motion was made and seconded to approve the May regular board minutes.

 

MOTION:                          CATHY FRANK                            

SECOND:                       PATTY DUNN

VOTE:                              UNANIMOUS

 

The board reviewed and approved the minutes for the telecommuting policy meeting held on April 22, 2015.

 

MOTION:                          GARY PARRY

SECOND:                          MARK ATOR

VOTE:                                UNANIMOUS

 

The board reviewed and approved the minutes with corrections for the telecommuting policy meeting held on May 13, 2015.

 

MOTION:                          AMANDA BURTON

SECOND:                          PATTY DUNN

VOTE:                                UNANIMOUS

 

The board reviewed and approved the minutes for the building committee meeting held on May 19, 2015.

 

MOTION:                          GARY PARRY

SECOND:                          CATHY FRANK

VOTE:                                UNANIMOUS

 

The board reviewed and approved the minutes from the Executive Director Job Description work session held on May 26. 2015.

 

MOTION:                          CATHY FRANK

SECOND:                          PATTY DUNN                                               

VOTE:                                UNANIMOUS

 

 

The board reviewed and approved the minutes from the Special Board Meeting held on June 9, 2015.

 

MOTION:                          GARY PARRY

SECOND:                          MARK ATOR   

VOTE:                                UNANIMOUS

 

The board reviewed and approved the minutes from the Personnel and Policies Committee

Meeting on June, 16 2015.

 

MOTION:                          PATTY DUNN

SECOND:                          CATHY FRANK

VOTE:                                UNANIMOUS

 

CLAIMS REVIEW AND APPROVAL:

The board reviewed and approved the June 2015 claims in the amount of $107,309.08.

 

MOTION:                          MARK ATOR

SECOND:                          PATTY DUNN

VOTE:                                UNANIMOUS

 

ACCOUNTING MANUAL UPDATE:

Liz explained to the board that the manual was still in the printing process. A motion was made for it to be tabled until next month.

 

MOTION:                          AMANDA BURTON

SECOND:                          PATTY DUNN

VOTE:                                UNANIMOUS

 

 

REVIEW & APPROVAL OF 2015-2016 INTERIM OPERATING BUDGET:

Rick asked the board if there were any questions regarding the 2015-2016 budget. Rick explained the three changes that had been made since the budget meeting in June. There were no questions so a motion was made to approve the 2015-2016 interim operating budget.

 

MOTION:                          PATTY DUNN

SECOND:                          GARY PARRY 

VOTE:                                UNANIMOUS

 

NEW REGULAR FULL TIME APPLICANT DRUG SCREENING AND BACKGROUND CHECKS:

The board discussed the new policy for drug screening and background checks. A motion was made to approve the policy. There was some discussion on whether the drug screening and background checks could be companywide. After discussion the board asked Rick to do some research on other similar facilities and what their policies are.

 

MOTION:                          AMANDA BURTON

SECOND:                          PATTY DUNN  

VOTE:                                UNANIMOUS

 

RENEWAL OF INDEPENDENT AUDIT AGREEMENT:

Rick presented the board with the contract from Olness and Associates to conduct CPRD’s fiscal audit. The contract is for 3 years with a price increase after the 2014 fiscal audit. The motion was made to approve the contract.

 

MOTION:                          GARY PARRY

SECOND:                          TERRY CURRIER

VOTE:                                UNANIMOUS

 

WRITTEN STAFF REPORT QUESTIONS:

There were no questions on the written staff reports and all were accepted by the board.

 

EXECUTIVE DIRECTOR REPORT;

Rick reported an incident at the Skate Park. Rick told the board he is holding onto the retainage of the wading pool demolition until the area is seeded. CPRD received the spray park elements but after inspection found 5 of them were damaged. Rick will work with the company to have elements replaced. Rick complimented CPRD on helping out with the Colstrip day’s festivities. The parks crew is still working on the playgrounds to remove weeds.

 

COMMITTEE REPORTS/SCHEDULING:

There will be an Executive Directors evaluation meeting on July 6th at 12:00 at the community center. The meeting is closed to the public.

 

ADMINISTRATIVE MATTERS:

Cathy asked Rick to put the Line of Credit from First Interstate Bank on the agenda for next month. Cathy Frank also asked for Rick to research having direct deposit for CPRD employees. President Neumiller complimented CPRD staff on all the hard work for Colstrip Days. Gary Parry complimented Rick on staying on top of the water issue with the city.

 

NEXT MEETING DATE:

The next CPRD regular Board meeting is scheduled for July 22, 2015 at 6:00 p.m. at the community center basement meeting room.

 

ADJOURNMENT:

The President closed the regular June Board meeting at 7:31pm.

 

Signed and formally approved

 

 

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DATE                                  BOARD OFFICER                         DATE                                  BOARD OFFICER